Job Detail

 
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Title :
Administrative technician (accounts receivable)
Department / Service :
Finance
Positions to be filled :
1
Status :
Regular, full time
Duration :
Work Schedule :
Day week
Job Category :
Accounting & Finance
City :
Québec
State / Province :
Quebec
Reference Number :
QUE11-01673
Description :

POSITION SUMMARY :

The administrative technician (accounts receivable) performs invoicing and follow-up for clinical study payments according to pre-established contractual agreements.

MAIN TASKS :

Activities must be carried out by adhering to the policies, study protocols, procedures, standard operating procedures, GLP/GCP regulations and regulatory organization standards relative to their division/service and to Anapharm inc.

1. Performs all activities related to processing study invoicing:
a. Performs invoicing for studies according to contracts and by coordinating with various internal sources.
b. Accounts for invoices in the accounting system.
c. Resolves contract and invoice problems with clients in collaboration with the departments in question.
d. Accounts for deposits in the accounting system.
2. Collaborates with managers to evaluate ongoing activities:
a. Performs data entry and validates study budgets in the accounting system.
3. Collaborates in establishing performance indicators concerning project closures and costs for cancelled or deferred studies in the accounting systems.
4. Manages the client database in the accounting system.
5. Generates account analyses for the general ledger and consolidates balances for monthly financial statements.
6. Generates and ships confirmation requests to subsidiaries.
7. Performs follow-up for overdue accounts and resolves problems to ensure recovery of accounts in a timely manner.
8. Transfers account statements to clients monthly.
9. Ensures that taxes are processed correctly.
10. Reviews and updates quarterly the description of internal controls for their processes.
11. Ensures that internal controls pertaining to their processes are adhered to.
12. Assists in developing the audit file and addresses requests from auditors.

Requirements :
Education: College diploma in administration, accounting option
Professional experience: 2 to 4 years applicable work experience
Computer knowledge: Excel, Word
English (level): Required bilingualism includes verbal and written exchanges on subjects that are often technical, and writing procedures or technical reports.
Other (optional): Knowledge of Crystal Report and of Great Plains from Microsoft Business Solutions would be considered an asset.
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